GMTM Consultants

South African Head Office

57 Swarthout Street, Doringkloof, Centurion, Gauteng, South Africa, 0157

Telephone numbers:

From within South Africa: (012) 6709010 or (012) 6709022

From outside South Africa: (0027) 12 6709010 or (0027) 12 6709022


Office Hours Monday to Friday   9:00 to 15:00

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Official South African Document Retrieval, Authentication and Legalisation Specialists


Police Clearance Certificate

Criminal Record Expunge Mint

Vehicle Police Clearance

Stolen Recovered

Engine Change

Introduction on E-Natis

Cross Border Clearance

Permanent Export

Micro Dot / Data Dot

Document Authentication And Legalisation

Document Apostille and Authentication

Embassy legalisation

About Us

Criminal Record

Notary Copy

Contact Us

Terms and Conditions

Translation of Documents

Export Permit

Registration as Exporter

Fees and Cost

Police Clearance Certificate

When a Vehicle is Intended for Export one of the steps is that a Police Clearance for Export must be obtained. The target Country or the export dictates the document that will be issued by the SAPS which will be either a Export Clearance or a SARPCO clearance.

SARPCO Countries:Angola, Botswana, Lesotho, Malawi. Mozambique, Namibia, South Africa, Swaziland, Zambia and Zimbabwe

1. Why is it necessary to obtain a police Clearance for a intended export.

  • It wont be possible to register the vehicle in another country without the Export Clearance

  • If it is known that a Permanent Export is intended the vehicle will not be allowed to cross the border without a valid police clearance.

2. Where must the Police Clearance be done?

 There are designated Police Departments who does the Police Clearance. Your police Clearance must be done where your vehicle is registered for example:

 • Pretoria: if you live in Pretoria, Cullinan, Rayton and Bronkhorspruit areas.

 • Centurion: If you live in the Centurion area. ( Midstream does not fall under Centurion)

 • Langlaagte: if you live in Midrand and Johannesburg - excludes Roodepoort and Bedfordview

 • Benoni: If you live in Edenvale, Kemptonpark, Alberton, Boksburg, Germiston, Benoni, Springs and Brakpan.

 • Lenasia: If you you live in Randfontein, Krugersdorp, lenasia and Soweto.

 • Vereniging: if you live in vereniging and Vandrbijlpark.

3. What documents do you need for us to do a police Clearance for Permanent Export of vehicle on your behalf.

 3.1. Private individual: Scan and email documents to us. Email:

Originals must be supplied with vehicle.

 3.1.1. If the vehicle is not registered into the applicant for police Clearance name, a original proof of purchase must be supplied.

 3.1.2  Download and complete the client sheet.

 3.1.3. Download the avadavat to authorise us to do a police clearance on your behalf.

 3.1.4. Original Registration Certificate also known as Log Book

 3.1.5. Owners ID ( very clear copy with no stamps or blemishes we will certify)

          • If a Non-South African a copy of the passport and Traffic Register.

 3.1.6. Proof of address not older than 3 months.

 3.1.7. Data Dot Certificate

 3.1.8  Valid License

 3.2. Business: Documents as above with the following changes:

 3.2.1. Affidavit: Must be signed and completed by a authorised person or the proxy of the organisation.

 3.2.2. If the avadavat is signed by somebody else than the proxy both the proxy and the person whom signed the avadavat must be included.

 3.2.2. Proxy ID (Very clear copy we will certify)

        • If a Non-South African a copy of the passport and Traffic Register.

        • If the proxy and the person signing the avadavat is two different people also supply copy of that persons ID

 3.2.3. BRN Certificate (Very clear copy without stamps or blemishes)(This is the certificate issued by the Licensing Department to Businesses/trusts etc to register vehicles in their name.)

4. Process.

 4.1. Scan and email all documents to us ( No faxes) - We will collect originals when we collect the vehicle.

 4.2. We will prepare documents.

 4.3. We will obtain a Request for police Clearance ( RPC ) at the relevant licensing department.

 4.4. We will mark the vehicle for export and stop any further license fees and transactions.

 4.5. On the morning of the appointment we will collect the vehicle at about 6:30 and return it between 13:00 AND 16:00 with the clearance certificate.

 4.6. On completion we can apply for a export clearance on your behalf.

5. Fees and payment: All Payments with EFT before collection of vehicle

 5.1. Pretoria/Centurion: Done in Centurion or Watloo.

       • Obtaining RPC included in Police Clearance Fee.

       • Mark vehicle as exported on E-natis system. - R 250

       • Data Dot if necessary R 850

       • Police Clearance R 1350

 5.2. Johannesburg, Sandton, Randburg excluding Roodepoort: Done in Langlaagte.

       • Obtaining RPC included in Police Clearance Fee.

       • Mark vehicle as exported on E-natis system. - R 250

       • Data Dot if necessary R 850

       • Police Clearance for Export R 1350

 5.3. Edenvale, Bedfordview, Boksburg, Kemptonpark Benoni and Brakpan: Done in Benoni

      • Obtaining RPC - R 895

      • Mark vehicle as exported on E-natis system. - R 775

      • Data Dot if necessary R 850

      • Police Clearance R 1350

 5.1. All other areas will only be done for 3 and more vehicles at the same time - contact us for details.

Very Important To Read

Terms and Conditions

Fees and Cost

Lead Times

Kindly Note:

Lead times are based on our experience in 85% plus of our applications but cannot be guaranteed