GMTM Consultants

South African Head Office

57 Swarthout Street, Doringkloof, Centurion, Gauteng, South Africa, 0157

Telephone numbers:

From within South Africa: (012) 6709010 or (012) 6709022

From outside South Africa: (0027) 12 6709010 or (0027) 12 6709022


Office Hours Monday to Friday   9:00 to 15:00

Share on Facebook Share on Twitter Share via e-mail Print

Official South African Document Retrieval, Authentication and Legalisation Specialists


Police Clearance Certificate

Criminal Record Expunge Mint

Vehicle Police Clearance

Stolen Recovered

Engine Change

Introduction on E-Natis

Cross Border Clearance

Permanent Export

Micro Dot / Data Dot

Document Authentication And Legalisation

Document Apostille and Authentication

Embassy legalisation

About Us

Criminal Record

Notary Copy

Contact Us

Terms and Conditions

Translation of Documents

Export Permit

Registration as Exporter

Fees and Cost

Police Clearance Certificate

When a Vehicle is Intended to use for a Cross border Visit the vehicle must be presented to the SAPS for a not stolen clearance also known as a Temporary Export Clearance.

1. Why is it necessary to obtain a vehicle Police Clearance for Cross Border Visit..

  • Some countries requires a vehicle police Clearance to confirm that the vehicle is not stolen in its country of origin.

  • If you are stopped in a Road Block in a foreign country it eases the process if you have proof that the vehicle is not stolen.

2. Where must the Police Clearance be done?

 There are designated Police Departments who does the Police Clearance. Your police Clearance must be done where your vehicle is registered for example:

 • Pretoria: if you live in Pretoria, Cullinan, Rayton and Bronkhorspruit areas.

 • Centurion: If you live in the Centurion area. ( Midstream does not fall under Centurion)

 • Langlaagte: if you live in Midrand and Johannesburg - excludes Roodepoort and Bedfordview

 • Benoni: If you live in Edenvale, Kemptonpark, Alberton, Boksburg, Germiston, Benoni, Springs and Brakpan.

 • Lenasia: If you you live in Randfontein, Krugersdorp, lenasia and Soweto.

 • Vereniging: if you live in vereniging and Vandrbijlpark.

3. What documents do we need for us, to do a Police Clearance for a Cross Border visit of vehicle on your behalf.

 3.1. Private individual: Scan and email documents to us. Email address:

Originals must be supplied with vehicle.

 3.1.1. If the vehicle is not registered into the applicant for police Clearance name, a original proof of purchase must be supplied.

 3.1.2  Download and complete the client sheet.

 3.1.3. Download the avadavid to do a police clearance on your behalf.

 3.1.4. Original Registration Certificate also known as Log Book If the vehicle is financed.

              • Letter on a letterhead of the finance institution authorising the owner to use the vehicle outside of the South African borders. It is advisable                   that the drivers names are also mentioned in the letter.

              • Certified copy of the financial institution proxy ID

 3.1.5. Owners ID (very clear copy with no stamps or blemishes we will certify)

          • If a Non-South African a copy of the passport and Traffic Register.

 3.1.6. Proof of address not older than 3 months.

 3.1.7. Data Dot Certificate

 3.1.8  Valid License

 3.2. Business

 Documents as above with the following changes:

 3.2.1. Proxy ID (Very clear copy with no stamps or blemishes - we will certify)

        • If a Non-South African a copy of the passport and Traffic Register.

        • If the proxy and the person signing the avadavat is two different people also supply copy of that persons ID

 3.2.2. BRN Certificate (Very clear copy without stamps or blemishes)(This is the certificate issued by the Licensing Department to Businesses/trusts etc to register vehicles in their name.)

4. Process.

 4.1. Scan and email all documents to us ( No faxes) - We will collect originals when we collect the vehicle.

 4.2. We will prepare documents.

 4.3. On the morning of the appointment we will collect the vehicle at about 6:30 and return it between 13:00 AND 16:00 with the clearance certificate.

 4.4. You will be issued with a declaration by the SAPS that the vehicle was not stolen

5. Fees and payment: All Payments with EFT before collection of vehicle

 5.1. Pretoria/Centurion: Done in Centurion or Watloo.

       • Data Dot if necessary R 850

       • Police Clearance R 995

 5.2. Johannesburg, Sandton, Randburg excluding Roodepoort: Done in Langlaagte.

       • Data Dot if necessary R 850

       • Police Clearance R 995

 5.3. Edenvale, Bedfordview, Boksburg, Kemptonpark Benoni and Brakpan: Done in Benoni

       • Data Dot if necessary R 850

       • Police Clearance R 995

 5.4. All other areas will only be done for 3 and more vehicles at the same time - contact us for details.

Very Important To Read

Terms and Conditions

Fees and Cost

Lead Times

Kindly Note:

Lead times are based on our experience in 85% plus of our applications but cannot be guaranteed.