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Terms and Conditions

South African Police Clearance Certificates

Apply Through Document Guru DGSA (Pty) Limited specialist since 1999

Formerly GMTM Consultants we changed our name from 1 April 2019


Cost and Fees

Contact Us

Vehicle Permanent Export Clearance

Export Permit




Cross Border


Registration as Exporter at DTI

Stolen Recovered

Engine Change



Privacy Policy

Export Engine or

Non Registered  

Documents needed  for VCASSA to do a Vehicle Cross Border Clearance on your behalf.

Scan all documents beforehand Originals will be collected with vehicle.

 1. All vehicles in private individuals or business names.

     • Client Sheet.

     • Original Registration Certificate / Log Book / RC1

     • Data Dot Certificate.

     • Vehicle must have a valid license.

     • If the vehicle is financed a copy of the Registration certificate from the finance institution.

 2. Appointment of VCASSA Vehicle Clearance and Administration Solutions SA.

     2.1. Private individuals : Download, complete and sign.

     2.2. Businesses : Download, Copy and paste on a letterhead and Sign.

 3. Sworn Avadavat to be handed in at SAPS authorising us.

3.1. Avadavat specifically for Pretoria/ Tswane: Affidavits must be done at the SAPS. Very important download and          complete as per example at SAPS. The avadavat must  be handwritten and not typed.

                      3.1.1. Example for a individual.

                      3.1.2  Example for a business.

                      3.1.3. Required format and form to use.

3.2. Avadavat for all other areas expect Tswane / Pretoria

                      3.2.1. Individual: If he owner of the vehicle is a private individual  in all centres Exept Tswane. ( Download,                       Complete and scan back to us)

                      32.2  Business: If he owner of the vehicle is a business in all centres Except Tswane. ( Download. Complete and s                      can back to us)

 4. Owners Identification :

      4.1. If done for  Pretoria copies must certified at SAPS.

      4.2. If owner is a Private individual:

              • Copy of  South African with a ID book or card. ( very clear copy withno stamps or blemishes we will c   ertify except                  Pretoria to be certified at SAPS)

              •  If a Non-South African a copy of the passport and Traffic Register.

      4.3. If the owner is a Business Entity:

              • BRN Certificate (Very clear copy without stamps or blemishes)(This is the certificate issued by the Licensing                 Department to Businesses/trusts etc to register vehicles in their name.)

              • Proxy ID (Very clear copy we will certify - except Pretoria)

              • If a Non-South African a copy of the passport and Traffic Register.

              • If the proxy and the person signing the avadavat is two different people also supply copy of that persons ID

  5. Proof of address not older than 3 months.

       5.1. Accepted documents for proof of address.

                • Utility Bill.

                • Recurring bills like cell phone accounts.

                • Tel com accounts

                • Credit card accounts

        5.2. Documents not accepted.

                • Once off accounts like doters accounts.

                • E-toll statements.

                • License renewal notices.

Where must the Police Clearance be done?

 There are designated Police Departments who does the Police Clearance. Your police Clearance must be done where your vehicle is registered for example:

 • Pretoria: if you live in Pretoria, Cullinan, Rayton and Bronkhorspruit areas.

 • Centurion: If you live in the Centurion area. ( Midstream does not fall under Centurion)

 • Langlaagte: if you live in Midrand and Johannesburg - excludes Roodepoort and Bedfordview

 • Benoni: If you live in Edenvale, Kemptonpark, Alberton, Boksburg, Germiston, Benoni, Springs and    Brakpan.

 • Lenasia: If you you live in Randfontein, Krugersdorp, lenasia and Soweto.

 • Vereniging: if you live in Vereniging and Vanderbijlpark.

Process to obtain clearance .

 • Scan and email all documents to vehicleclearancesolutions@gmail.com - We will collect     originals when we collect the vehicle or engine or equipment.

 • We will;

    •• Prepare documents.

 • On the morning of the appointment we will collect the vehicle at about 6:30 and return it  between 13:00 AND 16:00 with the clearance certificate.

 • The Stolen Recovered Clearance will be delivered in most instances within 2 work days.

Lead Time

   • 2 to 3 work days

Download and Email us the Vehicle Export and General Police Clearance information Request.

Email to:


When a Vehicle Engine has been changed a Police Clearance must be done to update the Engine number on the E-Natis system.

VCASSA Vehicle Clearance and Administration Solutions SA is subcontracted to do All

 DGSA Vehicle Police Clearance Certificates and will bill clients direct.

Email VCASSA Direct at vehicleclearancesolutions@gmail.com

or call us for information package with all forms, Terms and Conditions and Fees

Origional copy of the receipt or proof of purchase of the new engine showing thr engine number must be presented.