GMTM Consultants

South African Head Office

57 Swarthout Street, Doringkloof, Centurion, Gauteng, South Africa, 0157

Telephone numbers:

From within South Africa: (012) 6709010 or (012) 6709022

From outside South Africa: (0027) 12 6709010 or (0027) 12 6709022


Office Hours Monday to Friday   9:00 to 15:00

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Official South African Document Retrieval, Authentication and Legalisation Specialists


Police Clearance Certificate

Criminal Record Expunge Mint

Vehicle Police Clearance

Stolen Recovered

Engine Change

Introduction on E-Natis

Cross Border Clearance

Permanent Export

Micro Dot / Data Dot

Document Authentication And Legalisation

Document Apostille and Authentication

Embassy legalisation

About Us

Criminal Record

Notary Copy

Contact Us

Terms and Conditions

Translation of Documents

Export Permit

Registration as Exporter

Fees and Cost

Police Clearance Certificate

When a engine of a vehicle has been changed the vehicle must be  presented to the SAPS to obtain a Police Clearance  to Update the E-Natis status with the new engine number.

 1. What will happen if I do not obtain a Police Clearance after the engine was changed.

 • No vehicle transactions like license renewal, Road Worthy Certificate and/or change of ownership can be done.

 • There is a risk that the engine could be reported as stolen.

 • If you are in a accident or the vehicle is checked by a officer of the law it can have complications.

 • Identification problems when vehicle is stolen.

 2. Where must the Police Clearance be done?

 There are designated Police Departments who does the Police Clearance. Your police Clearance must be done where your vehicle is registered for example:

 • Pretoria: if you live in Pretoria, Cullinan, Rayton and Bronkhorspruit areas.

 • Centurion: If you live in the Centurion area. ( Midstream does not fall under Centurion)

 • Langlaagte: if you live in Midrand and Johannesburg - excludes Roodepoort and Bedfordview

 • Benoni: If you live in Edenvale, Kemptonpark, Alberton, Boksburg, Germiston, Benoni, Springs and Brakpan.

 • Lenasia: If you you live in Randfontein, Krugersdorp, lenasia and Soweto.

 • Vereniging: if you live in vereniging and Vanderbijlpark.

3. What documents do you need for us to do a police Clearance for a Engine Change on your behalf.

 3.1. Private individual: Scan and email documents to us.  Email to

Originals must be supplied with vehicle.

 3.1.1  Download and complete the client sheet.

 3.1.2. Download and complete the avadavat to authorise us to do a police clearance on your behalf.

 3.1.3. Obtain a original receipt showing the engine number. If you do not have such a receipt make a avadavat at the SAPS explaining the lack of a              receipt.

 3.1.4. Original Registration Certificate also known as Log Book

         • If the vehicle is financed obtain a copy of the Log Book from the Financial Institution. This copy must be

scanned and not faxed and must carry the bank stamp.

 3.1.5. Owners ID ( very clear copy we will certify)

          • If a Non-South African a copy of the Passport and Traffic Register.

 3.1.6. Proof of address not older than 3 months.

 3.1.7. Data Dot Certificate.

 3.1.8. Contact the investigating officer to remove the stolen mark from the system and obtain recovery form SAPS ??

          from the investigating officer.

 3.1.8 The vehicle license must be up to date.

 3.2. Business: Documents as above with the following changes:

 3.2.1. Affidavit: Must be signed and completed by a authorised person or the proxy of the organisation.

 3.2.2. If the avadavat is signed by somebody else than the proxy both the proxy and the person whom signed the avadavat must be included.

 3.2.2. Proxy ID (Very clear copy we will certify)

        • If a Non-South African a copy of the passport and Traffic Register.

        • If the proxy and the person signing the avadavat is two different people also supply copy of that persons ID

 3.2.3. BRN Certificate (Very Clear Copy without stamps and blemishes.)(This is the certificate issued by the Licensing Department to Businesses/trusts etc to register vehicles in their name.)

4. Process.

 4.1. Scan and email all documents to us at ( No faxes) - We will collect originals when we collect the vehicle.

 4.2. We will prepare documents.

 4.3. We will obtain a Request for police Clearance ( RPC ) at the relevant licensing department.

 4.4. On the morning of the appointment we will collect the vehicle at about 6:30 and return it between 13:00 AND 16:00 with the clearance certificate.

5. Fees and Cost: All Payments in Cash or  EFT with collection of vehicle: Banking details on client sheet:

5.1 Pretoria/Centurion: Done in Centurion or Watloo.

       • Obtaining RPC included in Police Clearance Fee.

       • Data Dot if necessary R 850

       • Police Clearance R 995

5.2. Johannesburg, Sandton, Randburg excluding Roodepoort: Done in Langlaagte.

       • Obtaining RPC included in Police Clearance Fee.

       • Data Dot if necessary R 850

       • Police Clearance R 995

5.3. Edenvale, Bedfordview, Boksburg, Kemptonpark Benoni and Brakpan:  Done in Benoni

      • Obtaining RPC R 895

      • Data Dot if necessary R 850

      • Police Clearance R 1250

5.4. Roodepoort done at Lenz

• Obtaining RPC R 895

         • Data Dot if necessary R 850

         • Police Clearance R 1250

5.5. Other areas are only done on special arrangement.

Very Important To Read

Terms and Conditions

Fees and Cost

Lead Times

Kindly Note:

Lead times are based on our experience in 85% plus of our applications but cannot be guaranteed